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These Contractor Terms and Conditions (“Terms”) is entered into by Project Recruit HK Limited (“PRHK”), Rm 136, 8/F, Eton Tower, 8 Hysan Avenue, Causeway Bay, Hong Kong and the individual or Limited Company stated in the associated SOW, hereinafter the “Contractor”.
DEFINITIONS
“Client” as for whom the final services will be received as detailed in the SOW
“Services” services agreed to be provided by the Contractor to PRHK and its clients
“Engagement” means the engagement specified in the SOW
“Assignment” means the assignment specified by any written Client/PRHK instruction
“Statement of Work” or “SOW(s)” means the document(s) issued by PRHK to the Contractor confirming the Contractor’s Assignment with the Client and outlining additional details of that engagement
“Day(s)” a working day not including national or bank holidays or weekends (the Hong Kong workday calendar will be used as the international reference point)
IT IS HEREBY AGREED as follows:
1. Orders
1.1 All orders placed by PRHK for the Contractor will be confirmed with an SOW setting out the full details of the services of these terms and conditions of business.
1.2 The Contractor agrees to accept email and electronic messaging e.g. WhatsApp or text as a method by which PRHK and its Client can communicate business requirements and services. All communication using this method will be sent to the email address or mobile telephone number supplied by the Contractor at registration.
2. Relationship
Relationship between Contractor and Project Recruit HK Limited.
2.1 PRHK will engage the services of the Contractor on a demand basis only. This will result in work being carried out over a variety of working hours or days depending on the specific requirements of the SOW.
2.2 Contractor will not at any time be deemed as, or treated as, employee of PRHK or any client of PRHK. Neither PRHK nor the Contractor will consider their partnership as “exclusive” and as such will not enjoy a preferred status.
2.3 It is understood that the Contractor will be self-employed or a Limited company. Accordingly, PRHK will not at any time be liable for, and the Contractor shall indemnify fully, any local employment taxation or National Insurance (or similar local equivalent) liabilities arising on the Contractor as a result of completing any work for PRHK pursuant to these terms and conditions.
Reporting and Communication
2.4 The Contractor may receive an order directly from the Client (Assignment) where the services are required. All orders will be confirmed in writing by the Client or by PRHK. Work product and correspondence will be submitted by the Contractor directly to the Client.
2.5 The Contractor shall follow Client’s instructions as to the style and format of any materials/work product produced as part of the Services. The Contractor understands and agrees that Client may, in its discretion, revise, edit, change, and use any work product and may use any work product alone or in combination with other written or graphic content.
2.6 The Contractor agrees to:
a) disclose to Client, prior to submission of the work product, any familial, contractual, fiduciary or financial relationship to any entities appearing in the work product or that could reasonably be expected to give rise to a perception of bias or self-interest,
b) disclose to Client whether Contractor received or was promised any remuneration or any other form of consideration by a third party in connection with the work product,
c) disclose to Client similar services or like tasks Contractor has or will perform for other organizations including but not limited to work performed for other news organizations or the publication of a book; and
d) not provide to any third party any draft or prepublication version of the work product and will treat all communications with Client as strictly confidential.
3. Expenses
3.1 To the greatest extent possible, expenses should be forecasted and proposed in advance by Contractor and approved in writing by the Client. Notwithstanding the foregoing, Client may approve reasonable, unforeseen, additional expenses that arise during or after an Assignment on a case-by-case basis. Contractor should make best efforts to inform Client of additional expenses and seek approval as quickly as possible. Accurate expense claims must be submitted with invoices at the appropriate time, per section 5.
4. Contractor’s Warranty and Indemnity
4.1 The Contractor agrees to comply with all PRHK’ procedures and work instructions, which form part of its commitment to provide the highest levels of quality and service to customers.
4.2 The Contractor shall indemnify and keep PRHK indemnified against:
a) Any claims made against PRHK by any third party (including for the avoidance of doubt any Client of PRHK or any person engaged by that client) relating to any Assignment including, without limitation, all costs, damages, fees, judgment, expenses, and liability whatsoever incurred by PRHK in relation to any such claim.
b) All actions, proceedings, costs, claims, demands, awards, fines, orders, and liabilities whatsoever arising in connection with the Contractor’s provision of service pursuant to the SOW.
4.3 Indemnification obligations between Contractor and Client are set forth in the SOW.
5. Payment Terms
5.1 Payments shall be made in US dollars or the agreed currency, subject to an authorized invoice or approved expense claim. Payment will be made within 14 days from the Friday of the week in which the invoice is approved for payment by PRHK’s Client. Payment shall only be processed upon submission of a valid corresponding invoice. The rate may be amended by Client upon written notice from time to time.
5.2 Invoices submitted by the contractor after 60 days of completion of the Services may not be paid by PRHK.
6. Price
The price at which subcontracted services are agreed between the parties, are contained in the SOW. The payment will be made in the agreed currency.
7. Termination
7.1 Either Party may terminate these Terms at any time upon written notice to the other of no less than thirty (30) days. Provisions that by their terms or nature are intended to survive the performance, termination, or expiration of these Terms will survive the performance, termination, or expiration of these Terms and will continue in full force and effect, including but not limited to, the license, indemnification, limitation of liability and confidentiality provisions hereunder.
7.2 Where required by the Client, PRHK may, without liability, instruct the Contractor to cease work on any engagement/assignment at any time, where:
a) The Contractor has acted in breach of Client’s rules, regulations, or policies;
b) The Client reasonably believes that the Contractor has not observed any condition of confidentiality applicable to the Contractor from time to time;
c) The Contractor becomes insolvent, dissolved, or subject to a winding up petition;
d) For any reason, the Contractor proves unsatisfactory to the Client or PRHK.
7.3 The Contractor acknowledges that in the event that the contract between PRHK and the Client is terminated for any reason, these Terms shall terminate with immediate effect without liability to PRHK.
8. Complete Agreement
8.1 These Terms, inclusive of the SOW, is the entire agreement between the parties. All changes hereto are to be in writing and agreed between the parties.
8.2 If any provision of these terms and conditions of business is held by any Court or other competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of these terms and conditions of business and the remainder of the provision in question should not be affected.
9. Confidentiality
9.1 By entering into this contract, the Contractor may from time to time be made aware of confidential information.
9.2 PRHK regards the following categories of information as examples of material that would be considered as confidential:
a) Client lists or individual names
b) Pricing and rates structure
c) Supplier or customer agreements
d) Technical developments
e) Employee records and financial records
f) Written content produced by the Contractor for any Client
g) Instructions from Clients or PRHK to the Contractor
h) Any unpublished newsgathering material, details of any advertising, marketing or promotional campaign which Client is to conduct; any information relating to expansion plans, business strategy, marketing plans and sales forecasts of Client; details of the employees and officers of Client; confidential reports or research commissioned by or provided to Client; all trade secrets or other confidential or proprietary information owned, developed, or possessed by Client or its affiliates pertaining to its business or business relationships
The above list is a guide and is not intended to be exhaustive. Neither party shall make any separate public statements regarding these Terms or any of its contents without the prior written consent of the other party. These restrictions shall continue to apply after the termination of these Terms without limitation in time but shall cease to apply to any information or knowledge that subsequently comes into the public domain, other than by way of unauthorized disclosure by Contractor.
9.3 As a condition of this contract, the Contractor will not, during the continuance of this contract, nor after the termination thereof, disclose or in any way make use of or benefit from any of the confidential information, financial or other information including but not limited to the information referred to in paragraphs 9.1 or 9.2, or any other products or systems of PRHK, its parent, or associated companies or any other organisation or individual with whom their work brings them into contact.
9.4 All notes, memoranda or any other material whatsoever relating to the business of PRHK shall remain the property of PRHK and shall together with any copies be returned to PRHK on demand and in the event of the termination of this contract.
9.5 Contractor shall not refer to Client or its affiliates or use Client’s or its affiliates’ name or marks or any likeness thereof or marks similar thereto, in any marketing, advertising, press releases or public statements without prior written consent of Client, in each instance. However, Contractor may: (i) make incidental, non-derogatory, non-critical, non-confidential references to the Work following the initial public release of the Work; or (ii) disclose Confidential Information to Contractor’s representatives who have been advised of and agree to abide by the obligations of confidentiality, agree not to disclose the Confidential Information, and require the information in order to advise Contractor in accordance with the Agreement
9.6 The Contractor’s attention is drawn to the Hong Kong Personal Data (Privacy) Ordinance (Cap. 486) (PDPO). Any data relating to living individuals whether or not employed by PRHK, which is processed or held by the Contractor during PRHK’ business, must be regarded as confidential. It must not be disclosed to any unauthorized person or used for any purpose for which its use is not registered under the above Act.
10. Non-Waiver
10.1 A waiver by PRHK of a breach of a provision of these terms and conditions of business should not be considered as a waiver of a subsequent breach of the same or another provision;
10.2 The rights to terminate these terms and conditions of business given by clause 7 shall not prejudice any other right or remedy of PRHK in respect of the breach concerned or any other breach;
10.3 On termination of these terms and conditions of business for any reason, subject as otherwise provided in these terms and conditions of business and to any rights or obligations which have accrued prior to termination, neither party shall have any further obligation to the other under these terms and conditions of business.
11. Status and Tax Liability
11.1 Contractor acknowledges that he/she is engaged as an independent Contractor, and Contractor acknowledges that nothing in these Terms shall constitute or suggest a relationship of an employee, agent, director, or partner of PRHK and/or Client; and Contractor and his or her Personnel are therefore not eligible for the benefits provided by PRHK or Client.
11.2 These Terms constitutes a contract for the provision of services and not a contract of employment and accordingly the Contractor shall be fully responsible for and shall indemnify PRHK for and in respect of:
a) Any income tax, national insurance, and social security contributions (local equivalent) and any other liability, deduction, contribution, assessment or claim arising from or made in connection with either the performance of the Services or any payment or benefit received by the Individual in respect of the Services, where such recovery is not prohibited by law. The Contractor shall further indemnify PRHK against all reasonable costs, expenses and any penalty, fine or interest incurred or payable by PRHK in connection with or in consequence of any such liability, deduction, contribution, assessment or claim;
b) Any liability arising from any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by the Individual or any Substitute against PRHK arising out of or in connection with the provision of the Services.
11.3 PRHK may at its option satisfy such indemnity (in whole or in part) by way of deduction from payments due to the Contractor.
11.4 Neither Contractor nor any of his or her Personnel have authority to, and Contractor shall not, and shall ensure that none of his or her Personnel shall, make any representations or incur any liability or enter into any contracts or arrangements involving either PRHK or Client in any financial or other commitments.
11.5 These Terms does not appoint Contractor or Personnel as agent of either PRHK or Client, nor does it create any partnership or joint venture or in any manner operate to create any obligation on PRHK or Client in respect of any liability of Contractor or Personnel.
11.6 These Terms shall not constitute a contract of employment for any purposes whatsoever, and Contractor will be solely responsible for National/Social Insurance contributions for any Personnel, and for all or any taxes payable in respect of fees and reimbursements paid under these Terms and will indemnify PRHK and/or Client in respect of any claims that may be made against either of them by the relevant authorities.
11.7 During the continuance of these Terms, Contractor shall (unless prevented by accident or ill-health) devote such of its time, attention, and abilities to the business of PRHK as may be necessary for the proper provision of its Services as Contractor or Personnel. However, this will not prevent Contractor from acting in a similar or any other capacity for any other person, firm, or corporation (but subject to the confidentiality, exclusivity and restriction clauses in these Terms).
11.8 Contractor shall not, and shall procure that none of its Personnel shall, make any recommendations to a Client which would benefit or involve any third party in which the Contractor or any person closely connected with him or her has a financial interest or material interest, unless it has fully disclosed such interest to PRHK and the Client and PRHK gives its written consent. All contractual protections granted to or reserved in these Terms by PRHK, including warranties, limitation of liabilities, remedies, indemnification, and confidentiality, shall accrue to and are for the benefit of Client.
11.9 These Terms and any dispute or claim (including non-contractual disputes or claims) against or brought by PRHK and arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of Hong Kong, and shall be adjudicated exclusively in the courts of Hong Kong.
Notwithstanding the foregoing, disputes arising between Contractor and Client, in connection with the Services, Engagement, Assignment or SOW, will be governed by the laws of New York without regard to any state’s choice or conflicts of law rules, and any disputes arising hereunder shall be adjudicated exclusively in the federal and state courts in the city, county, and state of New York.
Schedule 1
AML
For all Contractor Personnel who will access client data or premises
Anti-Money Laundering Policy and Procedures
These Anti-Money Laundering (“AML”) and Counter-Terrorist Financing (“CFT”) Policy and Procedures are adopted by PRHK in compliance with the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615) (“AMLO”), the Organized and Serious Crimes Ordinance (Cap. 455) (“OSCO”), the Drug Trafficking (Recovery of Proceeds) Ordinance (Cap. 405) (“DTROP”), and the United Nations (Anti-Terrorism Measures) Ordinance (Cap. 575) (“UNATMO”) of Hong Kong, as well as applicable regulatory guidance.
PRHK is committed to preventing its business operations, services, systems, and personnel from being used for money laundering, terrorist financing, or any other illicit financial activity. PRHK will implement appropriate and proportionate measures to identify, assess, and mitigate related risks in accordance with applicable laws, regulatory requirements, and best-practice guidelines issued by competent authorities in Hong Kong.
All Contractor Personnel must familiarise themselves with and comply with PRHK’s AML/CFT requirements, including any training, reporting obligations, and internal procedures communicated by PRHK.
To these ends:
AML Procedures
1. Customer Due Diligence (CDD)
PRHK has established a Know-Your-Customer (KYC) and Customer Due Diligence (CDD) framework in accordance with Hong Kong’s anti-money laundering and counter-terrorist financing requirements, including the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (AMLO) (Cap. 615), the Drug Trafficking (Recovery of Proceeds) Ordinance (Cap. 405), the Organized and Serious Crimes Ordinance (Cap. 455), the United Nations (Anti-Terrorism Measures) Ordinance (Cap. 575), and applicable guidelines issued by the relevant Hong Kong regulatory authorities (including, where applicable, the Hong Kong Monetary Authority, Securities and Futures Commission, and/or Insurance Authority). This framework ensures that the identities of all new and existing Contractors are verified to a reasonable and properly documented level of assurance.
CDD will be conducted for:
A. In-person verification
Individuals may present the following:
B. Non–face-to-face verification
For remote onboarding, the following will be required:
Additional safeguards may include (as permitted under Hong Kong AML/CFT guidelines):
Failure to Verify
If PRHK is unable to verify the identity of a Contractor to a reasonable level of certainty, no business relationship will be established, and no transaction will be carried out.
If a potential or existing client:
PRHK will decline to proceed with the relationship or transaction, and where appropriate, consider filing a Suspicious Transaction Report (STR) with the Joint Financial Intelligence Unit (JFIU).
2. Monitoring and Managing Compliance
PRHK will conduct regular monitoring and reviews to ensure that all AML/CFT processes are implemented in accordance with the organisation’s policies and with Hong Kong’s regulatory requirements. This ongoing oversight will cover:
PRHK will also closely monitor developments in Hong Kong’s AML/CFT regulatory framework, including updates to the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (AMLO, Cap. 615), the Drug Trafficking (Recovery of Proceeds) Ordinance (Cap. 405), the Organized and Serious Crimes Ordinance (Cap. 455), the United Nations (Anti-Terrorism Measures) Ordinance (Cap. 575), and applicable guidance issued by the Hong Kong Monetary Authority (HKMA), Securities and Futures Commission (SFC), or Insurance Authority (IA), as relevant.
Where regulatory or supervisory expectations change, PRHK will update its AML/CFT policies and procedures accordingly to maintain full and ongoing compliance.
3. Suspicious Activity Reporting
A Suspicious Transaction Report (STR) will be filed with Hong Kong’s Joint Financial Intelligence Unit (JFIU) as soon as PRHK knows or has reasonable grounds to suspect that any property, funds, or transactions may be connected to:
PRHK is responsible for determining whether the level of suspicion meets the threshold for filing an STR. Staff must promptly escalate any unusual or suspicious activity to the appropriate internal compliance function for review.
Once an STR is submitted, PRHK will not disclose to the client or any unauthorized party that a report has been made, in line with Hong Kong’s tipping-off prohibitions under AMLO.
Further information on STR filing requirements can be found through the Joint Financial Intelligence Unit (JFIU) of the Hong Kong Police Force.
4. Record Keeping
PRHK will maintain complete and accurate records of all Customer Due Diligence (CDD) information, identity verification documents, and transaction data in accordance with Hong Kong’s AML/CFT regulatory requirements. Records will be retained for at least 5 years:
PRHK will ensure that all documents, data, and information retained as evidence of customer identity are kept up to date, with periodic reviews conducted where appropriate.
Copies of any Suspicious Transaction Report (STR) submitted to the Joint Financial Intelligence Unit (JFIU), together with all supporting documentation and internal assessments, will also be maintained for at least 5 years from the date the STR was filed, in compliance with Hong Kong regulatory requirements.
All records will be:
By signing the associated Statement of Work to these Terms and Conditions you are agreeing to them in their entirety.
(Last updated: 17 October 2025)
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