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These Contractor Terms and Conditions (“Contract”) is entered into by Project Recruit US Inc (“PRUS”), Project Recruit US Inc (“PRUS”), 16192 Coastal Highway, Lewes, Delaware 19958, USA and the individual or Limited Company stated in the associated SOW, hereinafter the “Contractor”.
THIS CONTRACT is made on the date as stated in the associated SOW.
DEFINITIONS
“Assignment” means the assignment specified in the SOW
“Client” as for whom the final services will be received as detailed in the SOW
“Contract” the contractual agreement between both parties formed by the signing of the SOW associated (via the hyperlink in the SOW) with these terms and conditions
“Contractor” Limited Company or Self-Employed individual
“Services” writing and research services agreed to be provided by the Contractor to PRUS
“SOW(s)” (Statement of Works) means the purchase order or such other document issued by PRUS to the Contractor confirming the Contractor’s Assignment with the Client including the details which are set out in the SOW. The SOW is associated with these terms via a hyperlink specified in the SOW
“Day(s)” a working day not including national or bank holidays or weekends (U.S. federal holidays will be used as the reference for national holidays, unless otherwise specified in the SOW).
IT IS HEREBY AGREED as follows:
1. Orders
1.1 All orders placed by PRUS for the Contractor will be confirmed with a SOW setting out the full details of the services governed by these Terms and Conditions. SOW’s can be in the form of email, text or electronic signature application from a PRUS employee.
1.2 The Contractor agrees to accept email as a method by which PRUS can communicate business requirements and services. All communication using this method will be sent to the email, text or electronic signature application from a PRUS employee.
2. Relationship
Relationship between Contractor and Project Recruit Management Services Ltd
2.1 PRUS will engage the services of the Contractor on a demand basis only. This will result in work being carried out over a variety of working hours or days depending on the specific requirements of the SOW.
2.2 Contractor will not at any time be deemed as, or treated as, employee of PRUS or any client of PRUS. Neither PRUS nor the Contractor will consider their partnership as “exclusive” and as such will not enjoy a preferred status.
2.3 It is understood that the Contractor will be self-employed or a Limited company. Accordingly, PRUS will not at any time be liable for any local employment taxation or Social Security (or similar local equivalent) liabilities arising on the Contractor as a result of completing any work for PRUS pursuant to these terms and conditions.
Reporting Relationship
2.4 The Contractor may receive an order directly from the Client on where the services are required. All orders will be confirmed in SOW that will be sent by PRUS. Stories and correspondence will be submitted by the Contractor directly to the Client.
2.5 The Contractor shall follow Client’s instructions as to the style and format of Work Product. The Contractor understands and agrees that Client may, in its discretion, revise, edit, change, and use Work Product and may use Work Product alone or in combination with other written or graphic content.
2.6 Contractor agrees to:
a) provide Client with any notes, research, recordings or other newsgathering material, whether obtained on or off the record, on a timely basis for the purpose of fact-checking or otherwise editing the Work Product to Client standards,
b) disclose to Client, prior to submission of the Work Product, any familial, contractual, fiduciary or financial relationship to any entities appearing in the Work Product or that could reasonably be expected to give rise to a perception of bias or self-interest,
c) disclose to Client whether Contractor received or was promised any remuneration or any other form of consideration by a third party in connection with the Work Product,
d) disclose to Client similar services or like tasks Contractor has or will perform for other organizations including but not limited to work performed for other news organizations or the publication of a book; and
e) not provide to any third party any draft or prepublication version of the story and will treat all communications with Client editors as strictly confidential.
3. Expenses
3.1 For detailed information please refer to SOW attached to this Contract
3.2 Accurate expense claims must be submitted before month end for payment in the proceeding month
4. Contractor’s Warranty and Indemnity
4.1 The Contractor is aware that PRUS’ mission is to provide “Service with Integrity and Professionalism” and agrees to obtain knowledge of and comply with all PRUS’ procedures and work instructions, which form part of its commitment to provide the highest levels of quality and service to customers.
4.2 The Contractor shall indemnify and keep PRUS indemnified against:
a) Any claims made against PRUS by any third party (including for the avoidance of doubt any Client of PRUS or any person engaged by that client) relating to the order set out in the SOW including, without limitation, all costs, damages, fees, judgment, expenses, and liability whatsoever incurred by PRUS in relation to any such claim.
b) All actions, proceedings, costs, claims, demands, awards, fines, orders, and liabilities arising in connection with the Contractor’s provision of service pursuant to the SOW.
5. Payment Terms
5.1 The Contractor will invoice PRUS or use PRUS self-invoicing system PEP (Project Engagement Portal), upon completion of services. Payment of a valid invoice will be made within 14 days from the Friday of the week in which the invoice is approved for payment.
a) Where a Timesheet is required it must match the Contractor invoice for any authorized and accepted work as set out in the SOW
5.2 PRUS shall be entitled to withhold or reduce any payment due to the Contractor in relation to the following:
b) Any liability arising directly or indirectly from the Contractor’s breach of any provision of these terms and conditions of business as notified in writing by PRUS to the Contractor;
c) Any damages suffered by PRUS and notified to the Contractor in writing pursuant to clause 3 of these terms and conditions of business;
d) The Contractors acknowledgment (whether by credit note, verbal or written confirmation) that PRUS are entitled to withhold or reduce a payment;
e) Any instance where PRUS shall be required to make a payment to a third party as a result of the Contractor’s breach of these terms and conditions of business
5.3 Invoices submitted by the contractor after 60 days of completion of a project will not be paid by PRUS.
6. Price
The price at which subcontracted services are agreed between the parties, are contained in the SOW. The payment will be made in USD.
7. Termination
7.1 Either party giving the other party in writing the period of notice specified in the SOW may terminate an Assignment. Either party may terminate this Agreement and any active SOW(s) by providing the greater of thirty days or as required under local law notice to the other party.
7.2 Notwithstanding sub-clauses 7.1 and 7.5 of this Contract, where required by the Client, PRUS may without notice and without liability instruct the Contractor to cease work on any assignments at any time, where:
a) The Contractor has acted in breach of the rules, regulations, and policies applicable to the Client’s own staff that are applicable to independent contractors;
b) The Client reasonably believes that the Contractor has not observed any condition of confidentiality applicable to the Contractor from time to time;
c) The Contractor becomes insolvent, dissolved, or subject to a winding up petition;
d) For any reason, the Contractor proves unsatisfactory to the Client.
7.3 Failure by the Contractor to give notice of termination as required in the SOW shall constitute a breach of contract and shall entitle PRUS to claim damages for the length of the breached notice period from the Contractor for any resulting loss suffered by PRUS.
7.4 If the Contractor is unable for any reason to provide services for an Assignment, the Contractor should inform PRUS by no later than 8.00am on the first day of absence to enable alternative arrangements to be made.
7.5 The Contractor acknowledges that the continuation of an Assignment is subject to and conditioned by the continuation of the contract entered into between PRUS and the Client. In the event that the contract between PRUS and the Client is terminated for any reason, the Assignment shall cease with immediate effect without liability to PRUS.
8. Complete Agreement
8.1 This agreement is the entire agreement between the parties and any special terms and conditions are as specified in the SOW. All changes hereto are to be in writing and agreed between the parties.
8.2 If any provision of these terms and conditions of business is held by any Court or other competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of these terms and conditions of business and the remainder of the provision in question should not be affected.
9. Confidentiality
9.1 By entering into this contract, the Contractor may from time to time be made aware of confidential information. All Confidential Information shall comply with U.S. privacy laws including CCPA and state equivalents.
9.2 PRUS regards the following categories of information as examples of material that would be considered as confidential:
a) Client lists or individual names
b) Pricing and rates structure
c) Supplier or customer agreements
d) Technical developments
e) Employee records and financial records
f) Written content produced by the Contractor for any Client
g) Instructions from Clients or PRUS to the Contractor
h) Any unpublished newsgathering material, details of any advertising, marketing or promotional campaign which Client is to conduct; any information relating to expansion plans, business strategy, marketing plans and sales forecasts of Client; details of the employees and officers of Client; confidential reports or research commissioned by or provided to Client; all trade secrets or other confidential or proprietary information owned, developed, or possessed by Client or its affiliates pertaining to its business or business relationships
The above list is a guide and is not intended to be exhaustive. Neither party shall make any separate public statements regarding this Agreement or any of its contents without the prior written consent of the other party. These restrictions shall continue to apply after the termination of this Agreement without limitation in time but shall cease to apply to any information or knowledge that subsequently comes into the public domain, other than by way of unauthorized disclosure by Contractor.
9.3 As a condition of this contract, the Contractor will not, during the continuance of this contract, nor after the termination thereof, disclose or in any way make use of or benefit from any of the confidential knowledge, financial or other information including but not limited to the information referred to in paragraph 9.2, or any other products or systems of PRUS, its parent, or associated companies or any other organisation or individual with whom their work brings them into contact.
9.4 All notes, memoranda or any other material whatsoever relating to the business of PRUS shall remain the property of PRUS and shall together with any copies be returned to PRUS on demand and in the event of the termination of this contract.
9.5 Contractor shall comply with U.S. data protection and privacy laws and ensure secure handling of personal data.
10. Non-Waiver
10.1 A waiver by PRMS of a breach of a provision of these terms and conditions of business should not be considered as a waiver of a subsequent breach of the same or another provision;
10.2 The rights to terminate these terms and conditions of business given by clause 8 shall not prejudice any other right or remedy of PRMS in respect of the breach concerned or any other breach;
10.3 On termination of these terms and conditions of business for any reason, subject as otherwise provided in these terms and conditions of business and to any rights or obligations which have accrued prior to termination, neither party shall have any further obligation to the other under these terms and conditions of business.
11. STATUS AND TAX LIABILITY
11.1 Contractor acknowledges that it is engaged as an independent entity. Contractor controls methods, schedule, and tools and may serve other clients. Contractor acknowledges, and shall procure that its Personnel acknowledge, that nothing in this Agreement shall constitute or suggest a relationship of an employee, agent, director, or partner of PRMS and/or Client; and Contractor and Personnel are therefore not eligible for the benefits provided by PRMS or Client.
11.2 This agreement constitutes a contract for the provision of services and not a contract of employment and accordingly the Contractor shall be fully responsible for and shall indemnify PRMS for and in respect of:
11.2.1 Any income tax, social security contributions (local equivalent) and any other liability, deduction, contribution, assessment or claim arising from or made in connection with either the performance of the Services or any payment or benefit received by the Individual in respect of the Services, where such recovery is not prohibited by law. The Contractor shall further indemnify PRMS against all reasonable costs, expenses and any penalty, fine or interest incurred or payable by PRMS in connection with or in consequence of any such liability, deduction, contribution, assessment or claim;
11.2.2 Any liability arising from any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by the Individual or any Substitute against PRMS arising out of or in connection with the provision of the Services.
11.3 PRUS may at its option satisfy such indemnity (in whole or in part) by way of deduction from payments due to the Contractor.
11.4 Neither Contractor nor any Personnel have authority to, and Contractor shall not, and shall ensure that none of its Personnel shall, make any representations or incur any liability or enter into any contracts or arrangements involving either PRUS or Client in any financial or other commitments.
11.5 This Agreement does not appoint Contractor or Personnel as agent of either PRUS or Client, nor does it create any partnership or joint venture or in any manner operate to create any obligation on PRUS or Client in respect of any liability of Contractor or Personnel.
11.6 Contractor shall indemnify PRUS and/or Client in respect of any claims that may be made against either of them by any person, firm, company, or government agency relating to the provision of Services by Contractor under this Agreement.
11.7 This Agreement does not create an employment relationship between the Contractor (or any of its Personnel) and PRUS or the Client. The Contractor is engaged as an independent contractor for all purposes and shall be solely responsible for the payment of all wages, payroll taxes, social security (FICA), Medicare, unemployment insurance, workers’ compensation, and any other federal, state, or local taxes or contributions required by law with respect to any amounts paid under this Agreement. The Contractor shall indemnify, defend, and hold harmless PRUS and the Client from and against any claims, liabilities, penalties, or expenses (including reasonable legal fees) arising from any failure by the Contractor to comply with such obligations.During the continuance of this Agreement, Contractor shall, and shall procure that its Personnel shall (unless prevented by accident or ill-health) devote such of its time, attention, and abilities to the business of PRUS as may be necessary for the proper provision of its Services as Contractor or Personnel. However, this will not prevent Contractor or Personnel from acting in a similar or any other capacity for any other person, firm, or corporation (but subject to the confidentiality and restriction clauses in this Agreement).
11.8 Contractor shall not, and shall procure that none of its Personnel shall, make any recommendations to a Client which would benefit or involve any third party in which the Contractor or Personnel or any person connected with either of them has a financial interest or material interest, unless it has fully disclosed such interest to PRUS and the Client and PRUS gives its written consent. All contractual protections granted to or reserved in this Agreement by PRUS, including warranties, limitation of liabilities, remedies, indemnification, and confidentiality, shall accrue to and are for the benefit of Client.
11.9 Nothing in this Agreement limits any mandatory rights under the laws of the state in which the Services are performed.
This Agreement and any dispute or claim (including any non-contractual dispute or claim) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the laws of the State of New York, United States of America, without regard to its conflict-of-law principles..
11.10 Each party irrevocably agrees that the courts of New York shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with this Contract or its subject matter or formation.
SCHEDULE 1
CRIMINAL DISCLOSURE / CONFIDENTIALITY / DATA PRIVACY
To be completed by all Contractor Personnel who will access client data or premises
Project Recruit US Inc.
Criminal Background Disclosure
Project Recruit US Inc. (“PRUS”) and its clients are committed to maintaining a safe and secure working environment.
If your assignment involves access to client facilities, systems, or sensitive data, a background check may be required in accordance with applicable federal and state laws (including the Fair Credit Reporting Act and relevant state privacy laws).
You are not required to disclose information about arrests or convictions that have been sealed, expunged, or otherwise legally removed from your record. However, you must truthfully disclose any other convictions or pending criminal charges if requested by PRUS or the client as part of a lawful background check.
Please note that no background screening will be conducted until after a conditional offer or engagement discussion has taken place, and only with your express written consent.
Do you have any criminal convictions that have not been sealed or expunged?
☐ Yes ☐ No
If yes, please provide details on the associated Statement of Work (SOW) or in a confidential attachment.
Confidentiality
As a contractor or supplier to PRUS, I agree that I will:
This confidentiality obligation applies both during and after the engagement and survives the termination of any contract.
Data Privacy Notice
Project Recruit US Inc. complies with the California Consumer Privacy Act (CCPA), the Fair Credit Reporting Act (FCRA), and other applicable US privacy laws. Personal information collected during the engagement process may include contact details, identification information, background check results, tax information (e.g., IRS Form W-9), and other data necessary to engage and manage contractors.
We are committed to ensuring that personal data is accurate, relevant, securely stored, and used only for lawful business purposes.
You have the right, where applicable, to request access to, correction of, or deletion of your personal information, and to know how it is shared or disclosed.
By signing below, you consent to PRUS contacting you by email, phone, text, or other means for engagement management, compliance updates, and payment communications.
Disclosure Consent
I hereby give my express consent for Project Recruit US Inc. and/or its clients to:
(a) Verify the information I have provided, including conducting background and reference checks as permitted by law;
(b) Retain copies of any background check or screening results consistent with legal record-keeping requirements; and
(c) Disclose relevant information from my personnel or engagement file to authorized employees or clients where necessary for legitimate business or compliance purposes.
SCHEDULE 2
STANDARDS AND SAFEGUARDS
To be completed by all Contractor Personnel who will access client data or premises
Quality Charter
To provide the best service to you and our clients we require everyone who works with us to agree to the following conditions:
Policy Statement on Equal Opportunities
Diversity and Equal Opportunity is about those human qualities that are different from our own and outside the groups to which we belong. Diversity not only includes race, ethnicity, and gender, but also ability/disability, education, age, class, and many other differences.
PRUS is committed to a policy of equal opportunities for all. We do not discriminate on grounds of race, color, creed, ethnic or national origin or on grounds of sex, marital status, disability, or age.
It is the specific responsibility of all representatives of PRUS, to ensure that this policy is fully implemented, and they are aware of their responsibilities and the legal obligations that fall upon them and upon this company. All representatives of PRUS will comply with the legislation relating to sex and race discrimination. Discrimination against any person on the grounds of their ethnic origin, their sex or marital status will be regarded as serious misconduct and may result in dismissal.
Company Property and Copyright
All written material, whether held on paper, electronically or magnetically which was made or acquired by you during the course of your contract with us, is the property of our Client and, where appropriate, either the Client’s or our copyright. At the time of termination of your contract with us, or at any other time upon demand, you shall return to us any such material in your possession.
Any work produced and submitted by you to the Client shall be the property of the Client. Any work produced and submitted by you to the Client is work made for hire under applicable copyright laws, specially commissioned by Client. Any contribution you make to the work and all rights, title, and interest in the copyright thereon shall be the sole and exclusive property of the Client and shall be copyrighted solely in the name of the Client. To the extent that the work is not considered a work for hire, you assign to the Client the ownership of such work, including but not limited to, all copyright and intellectual property rights. These rights include, but are not limited to, the sole and exclusive right to print, publish, sell, copy, distribute, and license others to use the work in any form or medium, now, or hereafter existing, or in any language, during the full term of the copyright therein and throughout the world.
Password Protection
Passwords are an important aspect of computer security. A poorly chosen password may result in unauthorized access and/or exploitation of a company’s resources. All Contractors with access to company systems are responsible for taking appropriate steps to select and secure their passwords. Passwords must not be shared with anyone. All passwords are to be treated as sensitive, confidential information.
Monitoring
We reserve the right to monitor all email/IM and Internet activity on the PRUS or client network by you for the purposes of ensuring compliance with our policies and procedures and of ensuring compliance with the relevant regulatory requirements, and you hereby consent to such monitoring. Information acquired through such monitoring may be used as evidence in disciplinary proceedings.
Use of Social Networking Sites
Any work-related issue or material that could identify an individual who is a client or work colleague, which could adversely affect the Company, a client, or our relationship with any client, must not be placed on a social networking site. This means that work-related matters must not be placed on any such site at any time either during or outside of working hours and includes access via any computer equipment or mobile device.
SCHEDULE 3
ANTI-BRIBERY / WHISTLE BLOWERS POLICY AND PERSONAL HARRASSMENT POLICY
To be completed by all Contractor Personnel who will access client data or premises
ANTI-BRIBERY POLICY
Bribery is a criminal offence. The Company prohibits any form of bribery. We require compliance from everyone connected with our business, with the highest ethical standards and anti-bribery laws applicable. Integrity and transparency are of utmost importance to us, and we have a zero-tolerance attitude towards corrupt activities of any kind, whether committed by associates or by third parties acting for or on behalf of the Company.
Policy
It is prohibited, directly or indirectly, for any associate or person working on our behalf to offer, give, request or accept any bribe, i.e. gift, loan, payment, reward or advantage, either in cash or any other form of inducement, to or from any person or Company in order to gain commercial, contractual or regulatory advantage for the Company, or in order to gain any personal advantage for an individual or anyone connected with the individual in a way that is unethical.
Suspicion
If we suspect that you have committed an act of bribery or attempted bribery, an investigation will be carried out and, in line with our disciplinary procedure where appropriate, action may result in the cessation of our business arrangement with you.
Reporting
If you, as an associate or person working on our behalf, suspect that an act of bribery or attempted bribery has taken place, even if you are not personally involved, you are expected to report this to your PRUS contact. You may be asked to give a written account of events.
Gifts and Hospitality
We realize that the giving and receiving of gifts and hospitality as a reflection of friendship or appreciation where nothing is expected in return may occur, or even be commonplace, in our industry. This does not constitute bribery where it is proportionate and recorded properly. As the law is constantly changing, this policy is subject to review and the Company reserves the right to amend this policy without prior notice.
WHISTLE BLOWERS POLICY
Under certain circumstances, associates are protected from suffering any detriment or termination of employment if they make disclosures about organizations for whom they work.
Qualifying Disclosures
1. Certain disclosures are prescribed by law as “qualifying disclosures”. A “qualifying disclosure” means a disclosure of information that the associate genuinely and reasonably believes is in the public interest and shows that the Company has committed a “relevant failure” by:
2. These acts can be in the past, present, or future, so that, for example, a disclosure qualifies if it relates to environmental damage that has happened, is happening, or is likely to happen. The Company will take any concerns that you may raise relating to the above matters very seriously.
3. We encourage you to use the procedure if you are concerned about any wrongdoing at work. However, if the procedure has been invoked for malicious reasons or in pursuit of a personal grudge, then you will be liable to immediate termination of contract or such lesser disciplinary sanction as may be appropriate in the circumstances.
The Procedure
1. In the first instance, you should report any concerns you may have to your Account Manager or a Company Director who will treat the matter with complete confidence. If you are not satisfied with the explanation or reason given to you, you should raise the matter with the appropriate official organization or regulatory body.
2. If you do not report your concerns to your Account Manager or a Company Director you should take them direct to the appropriate organization or body.
Treatment by others
Bullying, harassment, or any other detrimental treatment afforded to a colleague who has made a qualifying disclosure is unacceptable. Anyone found to have acted in such a manner will be subject to disciplinary action.
PERSONAL HARRASSMENT POLICY
Policy
Examples of Personal Harassment
Personal harassment takes many forms, and associates may not always realize that their behavior constitutes as harassment. Personal harassment is unwanted behavior by one associate towards another and examples of harassment include:
These examples are not exhaustive and disciplinary action at the appropriate level will be taken against associates committing any form of personal harassment.
SCHEDULE 4
ANTI-MONEY LAUNDERING POLICY AND PROCEDURES
To be completed by all Contractor Personnel who will access client data or premises
These are the Anti-Money Laundering (AML) Policy and Procedures adopted by Project Recruit US Inc. (PRUS) in compliance with the Bank Secrecy Act (31 U.S.C. § 5311 et seq.), the USA PATRIOT Act, and all applicable regulations and guidance issued by the Financial Crimes Enforcement Network (FinCEN).
PRUS is committed to actively preventing, detecting, and reporting any suspected money-laundering, terrorist-financing, or other financial-crime activities, and to implementing reasonable internal controls to ensure the business is not used to facilitate or conceal unlawful conduct. These are the Anti-Money Laundering (ALM) Policy and Procedures adopted by PRMS in compliance with The Money Laundering, Terrorist Financing, and Transfer of Funds Regulations 2017 (MLR). The business will actively prevent and take measures to guard against being used as a medium for money laundering activities and terrorism financing activities and any other activity that facilitates money laundering or the funding of terrorist or criminal activities.
To these ends:
AML Procedures
1. CUSTOMER DUE DILIGENCE
The business has established a Know-Your-Client (KYC) policy to ensure that the identities of all new and existing Contractors are verified to a reasonable level of certainty. This will include all individual clients, all directors and shareholders with a stake holding of 25% or more of client companies, all partners of client partnerships, and every board member of client charities. Identities will be verified either online or face-to face or by a combination of both
The following documentation may be presented by the individual:
In person
Not in person
As in person but additionally:
If the business fails to verify the identity of a client with reasonable certainty it will not establish a business relationship or proceed with the transaction. If a potential or existing client either refuses to provide the information described above when requested, or appears to have intentionally provided misleading information, the business shall refuse to commence a business relationship or proceed with the transaction requested.
2. RISK ASSESSMENT AND ONGOING MONITORING
The business shall take a risk-based approach in monitoring the financial activities of its clients. This will be carried out whilst preparing the accounts or tax returns or conducting any other business with the client. The business will actively not accept high-risk clients that are identified as follows:
The business will conduct ongoing monitoring of business relationships with customers, to ensure that the documents, date, or information held evidencing the customer’s identity are kept up to date.
The following are examples of changes in a client’s situation that may be considered suspicious:
Whenever there is cause for suspicion, the client will be asked to identify and verify the source or destination of the transactions, whether they be individuals or company beneficial owners. No action need be taken if there is no cause for suspicion.
3. MONITORING AND MANAGING COMPLIANCE
PRUS will regularly monitor the following procedures to ensure they are being carried out in accordance with the AML policies and procedures of the business:
PRUS will also monitor any developments in the MLR and the requirements of the MLR supervisory body. Changes will be made to the AML policies and procedures of the business when appropriate to ensure compliance.
4. SUSPICIOUS ACTIVITY REPORTING
A Suspicious Activity Report (SAR) will be made to the National Crime Agency (NCA) as soon as the knowledge or suspicion that criminal proceeds exist arises.
PRUS will be responsible for deciding whether or not the suspicion of illegal activity is great enough to justify the submission of a SAR. Further details on NCA and SARS can be found at http://www.nationalcrimeagency.gov.uk/about-us/what-we-do/economic-crime/ukfiu/how-to-report-sars.
5. RECORD-KEEPING
Records of all identity checks will be maintained for up to 5 years after the termination of the business relationship or 5 years from the date when the transaction was completed. The business will ensure that all documents, data, or information held in evidence of customer identity are kept up to date.
Copies of any SAR, together with any supporting documentation filed will be maintained for 5 years from the date of tiling the SAR.
All records will be handled in confidence, stored securely, and will be capable of being retrieved without undue delay.
6. CRIMINAL DISCLOSURE
In accordance with applicable federal, state, and local laws, the Contractor is not required to disclose information regarding arrests or convictions that have been sealed, expunged, pardoned, or otherwise lawfully eradicated.
However, if the services to be provided under this Agreement involve access to or direct contact with minors, elderly individuals, or persons with disabilities, or otherwise require a background check under federal or state law, the Contractor must disclose all criminal convictions that are legally reportable and relevant to the performance of the services.
Any background or criminal history check will be conducted only after a conditional offer of engagement has been made and will comply with the Fair Credit Reporting Act (FCRA) and any applicable state or local regulations. All information obtained will be treated as confidential and used solely to determine suitability for the engagement.
Do you have any convictions other than those which are spent? If yes, please give details:
|
YES/NO – please provide further detail if YES
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SCHEDULE 5
TRAVEL AND EXPENSE POLICY
This policy is designed to provide Expense reimbursement requirements with our Client.
GENERAL REQUIREMENTS
FLIGHTS
RAIL
GROUND TRANSPORTATION
CAR RENTAL AND PERSONAL CAR USAGE/MILEAGE REIMBURSEMENT
HOTELS
MEALS
(Last updated: 17th October 2025.)
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Project Recruit is a Global Recruitment and HR solutions consultancy.
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